UPDATES & ANSWERED QUESTIONS ON BID SPECS

UPDATES

1. Addendum no. 1

2. Addendum no. 2

 

ANSWERED QUESTIONS ON BID SPECS

1. On Page 2, Under OSP Installation Specification Material Requirements, MVCC is looking for both single duct and dual duct pricing.  Can we adjust the Pricing Response Table to reflect a column for Single Duct and a Column for Dual Duct?  YES
 
2. Page 4 under documentation, the RFP states:  “Pole attachment agreements between respondent and other utilities”.  Since MVCC will own the cable, CBT can negotiate the agreements, but since we do not own the cable, will MVCC be responsible for the monthly pole rental charges?  Once the cable is installed and the work is accepted by us, then, Yes, MVCC will be responsible for any future pole rental charges.  However, it is our practice that the contractor owns construction materials such as cable (unless for some reason we provide it) until the work is completed, accepted, and paid for, so the contractor would be responsible for any rental charges that occur until that acceptance.  Please note that, unless the specifications say otherwise, “completion” does not necessarily mean completion of the entire project, but completion of agreed-upon phases of the project.  (Definition of such phases is negotiated during the pre-construction meeting, held after contract is awarded.  Responders may include such definitions in their proposal, should they so desire, and that will be considered when reviewing the proposals/bids.)
 
3. Page 4 references pole attachment agreements between the responder and utilities.  Is it MVCC’s intent to have the responding bidder apply for pole attachments in their own name?  Our assumption would be that any new agreements would be filed under MVCC, but would like to verify as it relates to fiber ownership and maintenance.  This applies if the responder is going to propose using their own existing pole attachments as a creative way to cut costs.  Anything new being put on a pole would be in MVCC's name and owned by MVCC upon completion of the project.
 
4. Related to question 3, how would the related utility make-ready costs be handled for any agreed upon aerial sections?  Depending on the utility involved, there could be a per pole fee to review application, an engineering assessment fee, make-ready construction costs, and a final review fee after the attachment has been made, among other things.  The responder should factor these costs into their proposal, either by providing a detailed estimate of the costs with language that actual costs would be passed on to MVCC or by increasing the price to cover these expected costs.
 
5. Is it a requirement to provide aerial pricing for all the segments?  Yes, unless the responder gives a justifiable logistical or regulatory explanation as to why aerial fiber will be unreasonably difficult (i.e. no utility poles in the area, regulations relating to crossing interstates, etc).
 
6. For the aerial fiber construction, does MVCC know which cable position the fiber will be required to be placed at?

The respondent to the RFP will submit the applications to the power company for top position or, if there is room, to place the cable on the bottom and it is allowed by the power company; both will be acceptable.  This will be the responsibility of the contractor that is awarded to submit the applications to the power company and determine which position the cable will be on the pole.  All Make ready will also need to be part of the bid response.

MVCC has not done any pre-engineering to determine the position of the cable on the pole for aerial construction.

7. Being that MVCC is a government entity, are prevailing wages required to be paid during the project? Please see Addendum No. 2 regarding this issue.