Minutes
September 23, 1997
PRESENT: Mayor Gilman; Councilmembers Bill Ennis, Daryl Garrison, Jack Jensen, Donald Mounce and Jeff Sanner; Councilmember William Gordon was excused; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Police Chief Don Rice; Director of Planning and Economic Development David Humphreys; Finance Director Thomas Reilly and Assistant Clerk of Council Patricia Replogle.
The meeting was called to order by Mayor Gilman. Pastor William Hoerr of the Abundant Life Baptist Church gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Mounce to approve the minutes of the Regular Meeting of September 9, 1997. Mr. Sanner seconded the motion. All members voted yes to a Roll Call vote and the motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
There were no Communications and Presentations.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
Ordinance No. 3063-Regulation of towers and wireless communication facilities
Ordinance No. 3063-An ordinance amending Chapter 154 of the Code of Ordinances of West Carrollton known as the "Zoning Code", amending sections 154.01, 154.39, 154.49, 154.59, 154.69, 154.79, 154.79-1, 154.90, 154.101, 154.111, 154.121, 154.131, 154.141, 154.151, 154.161, 154.161-1, 154.171, 154.179, 154.181, and adding Section 154.185 to establish standards to regulate the placement, construction, and modification of towers and wireless telecommunications facilities in order to protect the health, safety and welfare of the public.
Mr. Garrison introduced Ordinance No. 3063 and moved for its adoption. Mr. Mounce seconded the motion. All members present voted yes to a roll call vote and the motion carried.
NEW BUSINESS
Ordinance No. 3064-Communications Systems
Ordinance No. 3064-An ordinance authorizing the City Manager to advertise for bids for a Communications System and related components and to expend a sum in excess of $10,000. therefore.
Police Chief Rice presented a staff report to Council detailing the research into a new communications system for the Police and Fire Departments. Chief Rice noted that the present system was installed in 1978-1979. They have looked into the options of expanding the VHF system, a "stand alone" 800 MHZ system or the 800 MHZ system used by the County. The County’s 800 MHZ system is recommended to be used. Under this system, the City would own the hardware and the County would maintain the equipment used for connecting the various departments, such as the towers and the wires. Several of the surrounding departments are using this system. The radios now being used would be given to other City departments. The Mayor noted that the Dispatch Center would remain in the Police Department.
Rick Dobson of 3131 Alex-Bell Road addressed Council. Mr. Dobson thinks the new system is a good idea but feels the citizens should be aware of the cost. The initial cost of the system would be $462,000.00, most of which would come from the Capital Improvements Fund. Mr. Dobson questioned whether the City would still pay for the old system to be maintained. Mr. Jensen informed Mr. Dobson that the old system would be used for Fire and Service codes and would cost more to replace than to maintain. Chief Rice stated that there will be an annual fee to operate the new system based on a per radio cost. The estimated annual maintenance cost would be $18-20,000 per year. This cost would probably be included in the Police Department budget. Mr. Ennis noted that the new system is somewhat expensive but it is essential to have the best communications system possible. He also noted that there has been at least 10 years of research into determining the best system for the City to use.
Mr. Sanner made a motion, seconded by Mr. Ennis, to dispense with the second reading of Ordinance No. 3064. All members voted yes to a roll call vote with the exception of Mr. Mounce who abstained. Mr. Sanner introduced and made a motion to adopt Ordinance No. 3064. Mr. Ennis seconded the motion. All members voted yes to a roll call vote with the exception of Mr. Mounce who abstained. The motion carried.
Mr. Mounce noted for the record that he did not abstain as he opposed the communications system but rather due to personal and business reasons only.
Resolution No. 31-97: Tax Levy Amounts and Rates
Resolution No. 31-97: A Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.
Mayor Gilman noted that the rates would remain the same as 1989 rates but must be authorized so the auditor may assess the proper taxes.
Mr. Garrison made a motion to adopt Resolution No. 31-97 with Mr. Ennis seconding. A unanimous roll call vote carried the motion.
Resolution No. 32-97: Charles E. Hough
Resolution No. 32-97: A Resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Charles E. Hough.
Mr. Ennis introduced and made a motion to adopt Resolution No. 32-97. Mr. Sanner seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
Resolution No. 33-97: Kellie Hardin
Resolution No. 33-97: A Resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for services rendered unto said City by Kellie Hardin.
Mr. Mounce introduced and made a motion to adopt Resolution No. 33-97. Mr. Jensen seconded the motion. All members voted yes to a roll call vote and the motion carried. Mr. Mounce questioned whether the resolution could include Mr. Hassel Hardin. Mayor Gilman suggested that Mr. Mounce submit information to prepare a resolution for Mr. Hardin.
Resolution No. 34-97: West Carrollton-Moraine Traveling All Star Softball Team
Resolution No. 34-97: A Resolution recognizing the performance of the 1997 nine and ten year old West Carrollton-Moraine Traveling All Star Softball Team at both the district and state level of competition.
Mr. Jensen introduced Resolution No. 34-97 and made a motion for its adoption. Mr. Mounce seconded the motion. All Council members voted yes to a roll call vote and the motion carried.
Mayor Gilman noted that Kellie Hardin will receive her resolution at the City Beautiful Awards meeting on October 6th and the Traveling Softball Team will be at the next meeting to receive their resolution. Mayor Gilman also requested that Chuck Hough be invited to attend the next council meeting to receive his resolution.
REPORTS BY OFFICERS
Mr. Williams commented on the decorations by the City Beautiful Commission. He also noted that the renovations to the Senior Citizens/Community Center have been completed and look very nice. Mr. Williams stated that the South Alex Road paving has been completed and the lines will be painted soon. The City has also obtained the $75,000 ED/GE grant to extend Progress Road which will allow new business to come to that area. Mr. Williams noted that the City applied for the ED/GE Grant to assist a new business that plans to move its business to this location. Mr. Williams also responded to the situation brought up at the last Council meeting by Karen Carter regarding a crack in her curb. Mr. Williams has authorized the repair when it is determined to be needed. The first Citizens Academy went very well, and Mr. Williams noted his appreciation of the Police and Fire Departments’ presentations. The next Academy meeting will be held next month and will be centered on community and civic organizations. Mr. Williams informed Council that several letters have been received from area businesses regarding the I-75 exchange. Mr. Mounce and Mr. Sanner had served on a liaison committee with Moraine to work on improvements to this area. Mr. Williams asked that anyone wishing to write regarding this issue send their letters to the MVRPC to the attention of Nora Lake. Mr. Mounce also thanked the local businesses for their support. Mr. Williams also noted that a permit has been requested for the Homecoming Parade which will be held on Thursday, October 9th with the game being held on Friday, October 10th.
Mr. Carney requested an executive session with Council to discuss a legal matter.
Chief Rice, on behalf of the Police and Fire Departments, thanked Council for their support of the new radio system.
UNSCHEDULED BUSINESS
There were no comments by the audience.
Mr. Sanner noted that the new radio system should be operational in 3-6 months. He also felt that the liaison committee worked very well with Moraine in attempting to improve the I-75 exchange.
Mayor Gilman thanked Ron Ziemkowski on cameras. She also noted that she was very pleased with the Citizens Academy. Mayor Gilman informed everyone that the City newsletter has been mailed and contains information that the citizens may find useful.
Mayor Gilman made a motion to recess to an Executive Session to discuss a legal matter. Mr. Mounce seconded the motion. A roll call vote was taken, all members voted yes and the motion carried.
EXECUTIVE SESSION
City Manager G. Tracy Williams, Assistant City Manager David Rowlands, Law Director Pat Carney, and Planning and Economic Development Director David Humphreys joined City Council in the Executive Session regarding a legal matter.
ADJOURNMENT
Councilmember Jeff Sanner made a motion to adjourn the meeting. Councilmember Daryl Garrison seconded the motion. All present voting Yes, the motion carried.
_________________________ _________________________
MAYOR CLERK OF COUNCIL