Minutes
December 9, 1997
PRESENT: Mayor Maxine Gilman; Council members Bill Ennis, Daryl Garrison, Jack Jensen, Donald Mounce and Jeff Sanner; City Manager Tracy Williams; Assistant City Manager David W. Rowlands; Law Director Patrick Carney; Planning and Economic Development Director David Humphreys; Finance Director Tom Reilly; and Assistant Clerk of Council Patricia Replogle.
EXCUSED: William Gordon.
The meeting was called to order by Mayor Gilman. Michael Monroe, Minister of Music and Christian Education at First Baptist Church, gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Sanner to approve the minutes of the Regular Meeting of November 25, 1997. Mr. Ennis seconded the motion. All members present voted yes to a Roll Call vote with the exception of Mr. Mounce who abstained. The motion carried.
A motion was made by Mr. Garrison, seconded by Mr. Ennis, to approve the minutes of the Work Session of November 18, 1997. With Mr. Mounce abstaining, all other members voted yes to a Roll Call vote and the motion carried.
Mr. Ennis moved to approved the minutes of the Work Session of November 24, 1997. Mr. Mounce seconded the motion. A unanimous Roll Call vote carried the motion.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
Resolution No. 38-97: Nevil L. Scott
Resolution No. 38-97: A resolution acknowledging the appreciation of the citizens and public officials of the City of West Carrollton for the services rendered unto said City by Nevil L. Scott.
Mayor Gilman noted that Mr. Scott was unable to attend the meeting but expressed appreciation for his 24 years of service to the City. She noted that he will be missed.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
1998 Contract with City Law Director
Mayor Gilman noted that the contract is the same as the previous year with the exception of the hourly rate change from $77.50 to $80.00 per hour. A motion was made by Mr. Sanner, seconded by Mr. Mounce, to authorize the City Manager to enter into a contract with Mr. Patrick Carney for the year 1998 for services as the City Law Director. All members present voted yes to a Roll Call vote and the motion carried.
West Carrollton City School District Payment for Legal Services by City Law Director
A motion was made by Mr. Jensen and seconded by Mr. Garrison to authorize the City Manager to enter into an agreement with the West Carrollton City School District for payment to the City for legal services rendered by the City Law Director. A unanimous Roll Call vote carried the motion.
Appointments to Volunteer Firefighters Dependents Fund Board for 1998
Mayor Gilman noted that these appointments are required by State law. A motion was made by Mr. Ennis to appoint Mr. Jensen and Mr. Garrison to the Volunteer Firefighters Dependents Fund Board for 1998. Mr. Mounce seconded the motion. A Roll Call vote was taken: Mr. Sanner-Yes; Mayor Gilman-Yes; Mr. Ennis-Yes; Mr. Garrison-Abstained; Mr. Jensen-Abstained; Mr. Mounce-Yes. The motion carried.
1998 Contract with Dayton Human Rehabilitation Center for Boarding Prisoners
Mayor Gilman asked Mr. Carney if he had reviewed the contract. Mr. Carney stated that he had reviewed and approved the contract. The Mayor noted that this contract is necessary as the West Carrollton jail can only hold prisoners for a period of not longer than three hours. A motion was made by Mr. Garrison and seconded by Mr. Ennis to authorize the City Manager to enter into an agreement with Dayton Rehabilitation Center for 1998 for the boarding of prisoners. A Roll Call vote was taken, all members present voted yes and the motion carried.
Animal Control Services Contract for 1998
Mayor Gilman asked Mr. Rowlands for a status report on the situation. Mr. Rowlands stated that the new Animal Control Officer came in today to meet the various departments involved. The new officer, Cindy Wise, has been trained by the former Animal Control Officer, Judy Kohl. Mr. Mounce noted that there has been some confusion for the citizens as to the proper person to contact in various situations. Mr. Mounce suggested that the procedures be put in writing and released to the public.
Mr. Mounce moved to authorize the City Manager to enter into an agreement with the City of Miamisburg to provide animal control services and share the total costs thereof. Mr. Garrison seconded the motion. A unanimous Roll Call vote carried the motion.
REPORTS BY OFFICERS
Mr. Williams expressed his gratitude and appreciation to the City Beautiful Commission for the wonderful tree lighting service. He reminded everyone that the Citizens Academy will meet again on December 15, 1997 at 7:00 p.m. The focus will be on the Public Works, Parks and Recreation and Building Maintenance Departments. Mr. Williams wished everyone a Merry Christmas and Happy Holidays.
Mr. Rowlands, Mr. Humphreys and Mr. Reilly wished everyone Happy Holidays.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
COMMENTS BY COUNCIL
Mr. Sanner commended the residents on the beautiful decorations he has seen in the City and wished everyone a Merry Christmas. Mr. Ennis and Mr. Garrison wished everyone Happy Holidays. Mr. Jensen wished everyone Happy Holidays and reminded them that the next Council meeting has been changed to December 30, 1997. Mr. Mounce wished everyone a safe and happy holiday. Mayor Gilman expressed appreciation of the beautiful tree lighting ceremony organized by the City Beautiful Commission. The Mayor noted that the Historical Society Open House was on Sunday and was very nice. She noted that there will be a Town Meeting on December 10 at 7:00 p.m., in the Senior High School Auditorium to discuss the Strategic Plan. Mayor Gilman also read a note she had received from the Dayton-Montgomery County Public Library regarding their holiday program which will be held on December 14th at 2:00 p.m. The Mayor thanked volunteer Ron Ziemkowski on cameras and wished everyone a Merry Christmas and Happy New Year.
A motion was made by Mayor Gilman and seconded by Mr. Mounce to recess to a work session to discuss the items on the agenda. A unanimous roll call carried the motion.
Council recessed to a work session.
WORK SESSION
In addition to City Council, Councilmember-Elect, Linda Lotspaih; City Manager, G. Tracy Williams; Assistant City Manager, Dave Rowlands; Planning & Economic Development Director, David Humphreys; Law Director, Pat Carney; Guest, Ray Snider and Rick Dobson were present.
CHEEKS HEARING
Law Director Pat Carney discussed the court case with city council. A decision is currently under advisement.
Mr. Carney left the meeting.
JEFFERSON REGIONAL WATER AUTHORITY EXPANSION
City Manager Williams gave a brief overview of the last meeting.
Councilmember Don Mounce asked what will the effect be on future annexation.
Mr. Williams indicated that this should not have any type of negative effect on future annexation to this area.
Councilmember Mounce asked if the line was adequate to service fire engine?
Councilmember Bill Ennis noted the Jefferson Regional Water Authority will need to loop the line on Farmersville-West Carrollton Road, then this would serve fire operations adequately.
Mayor Gilman suggested staff prepare a resolution using the language from the City of Miamisburg and adding stipulations to include a 12 inch line and fire hydrants.
Planning & Economic Development Director, David Humphreys, left the meeting.
1998 BUDGET
Finance Director, Tom Reilly entered the meeting.
Councilmember Mounce stated that we needed to keep the Building Inspector position in the budget.
City Council concurred with this recommendation.
Councilmember Mounce stated to stay within our means and find savings elsewhere in the budget.
FIREFIGHTER/PARAMEDIC SERVICE
Councilmember Jack Jensen mentioned that he would like to wait and see about ambulance fees before we put the positions in the budget. We can amend the budget at a later time if this looks feasible.
Councilmember Mounce indicated that the industry is leaning toward providing doctor and nurse service directly at the scene in the future.
Mr. Williams informed the group that a Request For Proposal has been sent out. Once a firm is identified they will meet with council to work out the details of the contract.
City Council agreed to take it out of the budget and bring it back at a later date.
Councilmember Jensen expressed concerns over the expenditure level in the General Fund and the CIP Fund.
Councilmember Mounce mentioned that staff use a percentage instead of a line item figure to make the necessary cuts to balance the budget.
Mr. Williams indicated that he is looking at cuts that will have the least impact to the citizens.
Councilmember Jensen mentioned that most of the suggestions were deferred monies, not cuts.
City Council instructed staff to look at other areas of the General Fund to make further revisions.
COUNCIL COMMENTS
Councilmember Jensen distributed a handout to council and mentioned he attended a seminar at the National League of Cities Conference on City-School partnerships which was very informative. He stated the we might want to look at having this individual give a presentation to the West Carrollton School District officials.
Mayor Gilman mentioned the January 19, 1998, Citizens Academy on Elected Officials (City; County), and a request from C.F. Holliday Elementary School for a donation to the school for auditorium seats.
REGULAR SESSION
A motion was made by Councilmember Mounce and seconded by Councilmember Daryl Garrison to reconvene to regular session. All members present voting Yes, the motion carried.
EXECUTIVE SESSION
City Council was present.
PERSONNEL MATTER
Council discussed a personnel matter.
Councilmember Mounce motioned to reconvene to the work session. Councilmember Ennis seconded the motion. All members present voting Yes, the motion carried.
ADJOURNMENT
Having no further business, Councilmember Daryl Garrison moved to adjourn. Councilmember Jeff Sanner seconded the motion. All members present voting Yes, the motion carried.
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MAYOR CLERK OF COUNCIL