Minutes
WEST CARROLLTON CITY COUNCIL REGULAR MEETING
January 26, 1999PRESENT: Mayor Maxine Gilman; Council Members William Gordon; Jack Jensen; Linda
Lotspaih; Donald Mounce; and Bill Ennis; City Manager G. Tracy Williams; Assistant City
Manager David Watson; Law Director Patrick Carney; Service Director Don Hill; Chief of
Police Don Rice; Director of Planning and Economic Development David Humphreys; Parks
& Recreation Director Rick Bolton; and Assistant Clerk of Council Patricia Replogle.
EXCUSED: Jeff Sanner.
The meeting was called to order by Mayor Gilman. Pastor Thomas Sager of New Hope Community
Church gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Gordon to approve the minutes of the Regular Council Meeting of
January 12, 1999. Mr. Mounce seconded the motion. A roll call vote was taken; all members
present voted yes and the motion carried.
PUBLIC HEARINGS
ORDINANCE NO. 3124: ZONING CODE AMENDMENT FOR RESIDENTIAL ACCESSORY
BUILDINGS
Ordinance No. 3124: An ordinance amending Chapter 154 of the Code of
Ordinances of West Carrollton known as the "Zoning Code", amending Section
154.179 to increase the minimum size of accessory buildings permitted in residential
districts.
Mr. Humphreys presented a staff report to Council. He noted that the Board of Zoning
Appeals has received an increased number of variance requests for larger accessory
buildings. The amended ordinance would increase the maximum limit to 800 feet on those
lots of less than acre in size. On those lots larger than acre, the allowable area for
accessory buildings would increase by 100 square feet for each 10,000 square feet in
excess of acre. Mr. Gordon asked if multiple buildings are allowed if they are within the
requirements. Mr. Humphreys responded that they are allowed; any roofed structure that
meets the requirements is allowable. Mr. Mounce asked if the bulk of the appeals is for
accessory building variances. Mr. Humphreys noted that approximately 25% of the appeals
are in this area.
This is the First Reading of Ordinance No. 3124.
ORDINANCE NO. 3125: ZONING CODE AMENDMENT FOR REQUIREMENTS FOR ONE
STORY ADDITIONS TO SINGLE FAMILY RESIDENCES
Ordinance No. 3125: An ordinance amending Chapter 154 of the Code of
Ordinances of West Carrollton known as the "Zoning Code", amending Section
154.180 to reduce the required rear yard requirement for one story additions to single
family residences.
Mr. Humphreys presented a staff report to Council. The change in the Code is a minor one
proposed by the Comprehensive Plan Committee and the Board of Zoning Appeals. The Planning
Commission checked into the suggestion and determined that a one story addition within a
30 feet rear yard would be appropriate. In response to a question from Mr. Jensen, Mr.
Humphreys said that the Zoning Code would not allow an addition to be any closer than 8
feet of the property line. Mr. Jensen asked if there would be a restriction on the height
of the addition. Mr. Humphreys responded that the building can not be taller than the
house or 15 feet, whichever is less. Mrs. Lotspaih asked if there are landscaping
requirements to which Mr. Humphreys responded there are no additional requirements.
This is the First Reading of Ordinance No. 3125
COMMUNICATIONS AND PRESENTATIONS
RESOLUTION NO. 1-99: SHERRY CROSSMAN
Resolution No. 1-99: A resolution acknowledging the appreciation of the
citizens and public officials of the City of West Carrollton for services rendered unto
said City by Sherry Crossman.
Mayor Gilman read the resolution and presented it to Sherry Crossman who was accompanied
by her son, Shawn. The Mayor said that the City Beautiful Commission will miss having her
and will miss Shawn also because he helped at many of the functions. Mayor Gilman said
that we appreciate everything Mrs. Crossman has done and hope that she will come back
sometime.
FIVE RIVERS METROPARKS
Charles Shoemaker, Deputy Director of Five Rivers MetroParks, addressed
Council. He stated that the Marina Drive project exemplifies the goals the MetroPark
established in its 1994 campaign - to highlight the river corridor and work with local
communities. On behalf of the Park Commissioners, he thanked the City for all of the work
done and noted that a check had been presented to the City in December in the amount of
$256,074.00. Mayor Gilman and Mr. Jensen each stated that the City appreciates the support
and contribution from the Park District.
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
UNFINISHED BUSINESS
ORDINANCE NO. 3122: BARKING OR HOWLING DOGS
Ordinance No. 3122 (second reading): An ordinance amending Section 90.07 of
the Code of Ordinances of West Carrollton pertaining to barking or howling dogs.
A motion was made by Mr. Mounce, seconded by Mrs. Lotspaih, to adopt
Ordinance No. 3122. A roll call vote was taken, all members present voted yes and the
motion carried.
NEW BUSINESS
RESOLUTION NO. 3-99: SWIMMING POOL FEES
Resolution No. 3-99: A resolution establishing fees for use of the West
Carrollton Swimming Pool.
Mr. Gordon introduced and made a motion to approve Resolution No. 3-99, seconded by Mr.
Jensen. A unanimous roll call vote carried the motion.
REPORTS BY OFFICERS
1999 ANNUAL CURB AND SIDEWALK INSPECTION PROGRAM
Mr. Hill addressed Council regarding the proposed curb and sidewalk
inspection program for 1999. Mr. Hill reviewed the areas proposed for inspection in 1999.
He said that markings will be done in late March and April. Mr. Hill also noted that this
area was last inspected in 1988. Mr. Hill responded that this is the second round of
inspections in the City. He also said that the inspection program preserves the quality of
the City. Mr. Hill also wished to publicly commend Bob Reynolds, the Chief Building
Inspector. He said that Mr. Reynolds has done an excellent job on the inspections since
the program began and is one of the main reasons it has been successful. Mayor Gilman
noted that the residents will be notified of the inspection. Mr. Hill also added that
payment may be made in full or may be assessed to the property taxes. The results of this
inspection which are assessed to property taxes will appear on the January 2001 tax
billing. Mr. Mounce made a motion, seconded by Mrs. Lotspaih, to approve the 1999 Curb and
Sidewalk Inspection Program. A unanimous roll call vote carried the motion.
Mr. Williams thanked Five Rivers MetroParks for their contribution and
support of the Marina Drive project. Mr. Williams informed Council that six bids had been
received for the demolition of the Primrose Drive bridge. The bid was awarded to Mainline
Road and Bridge with a bid of $14,480.00. Work should begin near the beginning of March.
Mr. Williams also commended the City Beautiful Commission on the new banners.
Mr. Hill thanked Charles Shoemaker for coming to the meeting and the Five
Rivers MetroParks for input on the bikeway project.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no Comments by the Audience.
COMMENTS BY COUNCIL
Mrs. Lotspaih thanked Mrs. Crossman for her work on the City Beautiful
Commission. She also commented on the flags put up by the Olde Downtown Business
Association and the new banners put up around the City.
Mr. Mounce thanked Mrs. Crossman and Mr. Shoemaker.
Mr. Gordon said that the Voice of Democracy dinner at the VFW was great and thanked them
for hosting the dinner. He also said the new banners reflect the UK colors.
Mr. Ennis said the banners look good. He also commended Mrs. Crossman and Five Rivers
MetroParks.
Mr. Jensen thanked the VFW for the dinner.
Mayor Gilman thanked the VFW and commended the speaker. She thanked Ron Ziemkowski on
cameras. The Mayor read a letter of special recognition from Valerie Browning, principal
of the West Carrollton Middle School. Mrs. Browning commended the Mariners, one hundred 6th
grade students who collected over 1,000 milk cartons for the luminaries used at Christmas
and the Rocket Team, one hundred thirty 7th graders who made Christmas wreaths
and passed them out to the community.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work Session to discuss the items on the agenda. A unanimous roll call vote carried the motion.
WORK SESSION
Those present for the Work Session in addition to the City Council members
included: Police Chief Don Rice; Fire Chief Jack Keister; Deputy Police Chief Rick
Barnhart; Technology Advisory Group members Lowell Henize and Earl Chadwick; Service
Director Don Hill; Planning and Economic Development Director David Humphreys; Assistant
City Manager David Watson and City Manager G. Tracy Williams. Also in attendance were two
consultants from E.S.I., Lisa Baucher and Nick Rauch; Fire Prevention Officer/EMS
Coordinator Leanne Nash, and Fire Captains Chris Barnett, Ed Huffman and Dave Kunke, and
Lieutenant Bob Spencer; and Police Department Sergeants Charles Baker and Jerry Bell, and
Officer Larry Apple.
Councilmember Jeff Sanner arrived for the Work Session.
COMPUTER AIDED DISPATCH SYSTEM DEMONSTRATION
Discussion was held concerning the plans to install a computer-aided dispatch
system in the City's Communications Center, and a demonstration was presented by the
consultants. Chief Rice also noted that it would be worthwhile to link the computer system
for the Mayor's Court Clerk with the new computer systems for the Police Department. It
was noted that the new computer-aided dispatch system for the Police Department would not
only upgrade the existing old computer system, but would also ensure that the system is
Y-2K compliant, and also provide the advantages of computer-aided dispatch.
(This demonstration on the C.A.D. system was conducted in the Community
Meeting Room). Following this demonstration the Council briefly recessed, then reconvened
in the Council Conference Room.
EXPANSION AND RENOVATIONS AT FIRE STATION NO. 2
Fire Chief Jack Keister presented the analysis done by
architect Gary Snyder regarding whether or not to replace Fire Station No. 1 at this time,
or to proceed with the original plans to expand and renovate Fire Station No. 2. Based on
the analysis done by architect Gary Snyder, it was clear that the first priority should be
to expand and renovate Fire Station No. 2. It was noted that while Fire Station No. 1
needs to be renovated or replaced, this could be done in the future. The more immediate
need is to expand and renovate Fire Station No. 2 with the possible renovation or
replacement of Fire Station No. 1 to be addressed in approximately seven to eight years.
City Manager Williams stated that he would advise the architect to move
forward with the plans to expand and renovate Fire Station No. 2. Also, the City Council
scheduled Saturday, February 13, as the date to tour three new fire stations in the Dayton
area. The tour is to begin at 8:00 a.m. Chief Keister indicated that he would make the
necessary arrangements for this fire station tour.
TAX ABATEMENT REVIEW COUNCILS
City Council discussed with staff the need to appoint a Community
Reinvestment Area Housing Council, and also a Tax Incentive Review Council. Council
indicated that they would give this matter further consideration and would make these
appointments during the month of February.
CARROLLTON CENTER
Mayor Gilman discussed with City Council a letter recently received from the
business owners and property owners in the Elm Street business area requesting that the
area be known as Olde Downtown West Carrollton. City Council agreed that this was an
appropriate name change for the business area on Elm Street, and that the area would now
be known as Olde Downtown West Carrollton. City Manager Williams stated that the city
would proceed to acquire a new sign to replace the one at the corner of Elm Street and
Central Avenue.
Mayor Gilman also reminded Council of the Main Street "Walk-n-Talk"
program planned for February 4.
LIBRARY LEASE
City Manager Williams noted that the current lease with the Dayton-Montgomery
County Public Library system for the West Carrollton branch library, located in the West
Carrollton Civic Center, will expire at the end of April, 1999. Williams noted that he and
John Wallach, Director of the Library system, had been discussing the conditions for the
lease renewal, and had reached tentative agreement subject to approval by the West
Carrollton City Council and the Library Board. Williams stated that he would have the Law
Director prepare a draft of the agreement for review by both parties.
City Manager Williams advised City Council that in conjunction with the lease renewal, the
Library system has agreed to add approximately 3,000 square feet to the existing library.
City Council stated that they were pleased with this proposed expansion. Williams noted
that the terms and conditions for this expansion of the Civic Center would be included in
the lease agreement. It was noted that while the Library system would be paying for the
entire cost of this expansion, it would be owned by the City of West Carrollton.
Williams indicated that he would be working with the Library to select an
architect to proceed with the plans to expand the West Carrollton branch library.
COMMENTS BY COUNCIL
Councilmember Jensen suggested that Adam Ekstrom be invited to the next City
Council meeting to give a speech he wrote which won First Place in the local V.F.W.'s
annual speech contest.
Councilmember Jensen also discussed the recent activities of the School Board/Government
Liaison Committee. He noted that the School Board/Government Liaison Committee was
discussing the possibility of hiring a public relations firm to work closely with the
School District to assist in promoting the overall image and attractiveness of locating in
the West Carrollton School District. Councilmember Jensen noted that while further details
were still being worked out, he anticipated that this would probably be a two-to-three
year effort, and that the City's annual share would be approximately $15,000 per year. It
was the consensus of City Council that such a public relations effort to help promote the
overall image of our entire school district would be a worthwhile expenditure.
Members of City Council indicated that they were concerned about the recent discussions in
the media regarding CareNOW, and requested that the CareNOW issue be scheduled for a
future Work Session.
Council reconvened into the regular session.
ADJOURNMENT
Councilmember Ennis made a motion to adjourn. Motion was seconded by Deputy
Mayor Gordon. All voted in favor. The meeting was adjourned.
MAYOR CLERK OF COUNCIL