PRESENT: Mayor Maxine Gilman; Council Members William Gordon; Jack Jensen;
Linda Lotspaih; Donald Mounce; Jeff Sanner; and Bill Ennis; City Manager G. Tracy
Williams; Assistant City Manager David Watson; Law Director Patrick Carney;Service
Director Don Hill; Fire Chief Jack Keister; and Assistant Clerk of Council Patricia
Replogle.
The meeting was called to order by Mayor Gilman. Mark Scroggins, Pastor of First Baptist
Church, gave the invocation. The Pledge of Allegiance and Roll Call followed.
MINUTES
A motion was made by Mr. Sanner to approve the minutes of the Regular Council Meeting of
November 24, 1998. Mr. Gordon seconded the motion. A roll call vote was taken. Mr. Mounce
abstained; all other members present voted yes. The motion carried.
PUBLIC HEARINGS
There were no Public Hearings.
COMMUNICATIONS AND PRESENTATIONS
RESOLUTION NO. 28-98: GEORGE BOCKERSTETTE
Resolution No. 28-98: A resolution acknowledging the appreciation of the
citizens and public officials of the City of West Carrollton for services rendered unto
said City by George Bockerstette.
Mayor Gilman read the Resolution and presented it, along with Fire Chief
Keister, to George Bockerstette. Mayor Gilman thanked George for a job well done and his
many years of service to the City. Chief Keister thanked George and told him he
appreciated his professionalism. Mr. Bockerstette said it was a quick 20 years and he
enjoyed all of it. He said that West Carrollton is a great department to work on.
Mayor Gilman asked Council for comments. Mr. Ennis jokingly said George was
the reason he had grey hair. He wished George good luck and to be careful. Mr. Gordon said
he had faith in the department and George when George flew them in his plane. Mr. Jensen
thanked George for his many years of service and wished him luck. Mrs. Lotspaih, Mr.
Mounce and Mr. Sanner all thanked George for his many years of service to the City. Mayor
Gilman noted that she's sure George will be around from time to time.
RESOLUTION NO. 29-98: CAREFLIGHT 15TH ANNIVERSARY
Resolution No. 29-98: A resolution expressing support and appreciation for
the Miami Valley Hospital's CareFlight Program on the occasion of the fifteenth
anniversary of the air ambulance program.
Mayor Gilman read the Resolution. The Mayor and Fire Chief Keister presented
the Resolution to Dave Evans, RN, EMT-P and Chief Flight Nurse for CareFlight. Mayor
Gilman noted that the City has used CareFlight twice in 1997, no use in 1996, and twice so
far in 1998. She added that we appreciate the service CareFlight provides. Chief Keister
said that the West Carrollton Fire Department has had a long-standing relationship with
CareFlight and appreciates their services. He also noted that Miami Valley Hospital is
also diligent in providing training for EMTs and Firefighters. Chief Keister thanked Mr.
Evans for all of Miami Valley Hospital's services. Mr. Evans thanked the Mayor and Chief
Keister and said that West Carrollton is a very professional department and that the
people are a pleasure to work with.
Mayor Gilman opened the floor for Council comments. Mr. Ennis said that he
appreciates the program. He said that when it first began, many people thought that it was
not needed. Since then, the CareFlight Program has proved itself many times over. He
thanked them for their years of service. Mr. Gordon said that CareFlight provides a sense
of security to the citizens of the area. Mr. Jensen and Mr. Lotspaih said that it is
comforting to have CareFlight available and thanked them for their services. Mr. Mounce
said that CareFlight makes a difference. Mr. Sanner said that he hopes not to need them
but appreciates CareFlight being there. Mayor Gilman thanked them for the services they
provide.
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
UNFINISHED BUSINESS
There was no unfinished business.
NEW BUSINESS
LAW DIRECTOR SERVICES FOR 1999
Mayor Gilman noted that this is the same contract as in 1998. Mr. Mounce made
a motion, seconded by Mr. Sanner, to approve the contract for the Law Director services of
Patrick G. Carney, Attorney-at-Law, for 1999. A unanimous roll call vote carried the
motion.
WEST CARROLLTON CITY SCHOOLS PAYMENT FOR LEGAL SERVICE FOR 1999
Mayor Gilman noted that it is State law that this contract be posted. So far
in 1998 it has not been used. Mr. Jensen made a motion to authorize the City Manager to
enter into a contract with the West Carrollton City School District regarding legal
services rendered by the City Law Director for 1999. Mr. Gordon seconded the motion. All
members voted yes to a roll call vote and the motion carried.
1999 CONTRACT FOR PLANS EXAMINER, PHILIP WERTZ
Mayor Gilman noted that this contract is the same as in the past with the
exception of the rate change from $60 per hour to $65 per hour. She also noted that the
contract is required in order to comply with State building codes. A motion was made by
Mr. Sanner, seconded by Mr. Gordon, to authorize the City Manager to enter into a contract
with Philip Wertz for architect services for 1999. All members voted yes to a roll call
vote and the motion carried.
1999 CONTRACT FOR BACK-UP PLANS EXAMINER, JOHN W. PRICE
Mayor Gilman noted that this contract is also the same as last year with the
exception of the hourly rate change to $65. Mr. Jensen made a motion, seconded by Mr.
Ennis, to authorize the City Manager to enter into a contract with John W. Price for
back-up architect services for 1999. A unanimous roll call vote carried the motion.
1999 CONTRACT WITH MONTGOMERY COUNTY OFFICE OF PUBLIC DEFENDER
Mayor Gilman noted that the City is required to provide these services. Mr.
Mounce made a motion to approve the contract with the Montgomery County Office of the
Public Defender for 1999. Mrs. Lotspaih seconded the motion. All members voted yes to a
roll call vote and the motion carried.
1999 CONTRACT WITH DAYTON HUMAN REHABILITATION CENTER
The Mayor noted that this contract is needed since the West Carrollton Jail
can only house a prisoner for three hours under the rules of accreditation. She also noted
that this contract is the same as in the past although it has not been utilized so far in
1998. Mr. Gordon made a motion, seconded by Mr. Ennis, to authorize the City Manager to
enter into a contract with the Dayton Human Rehabilitation Center for 1999. A unanimous
roll call vote carried the motion.
1999 APPOINTMENTS TO VOLUNTEER FIREFIGHTER DEPENDENTS FUND BOARD
Mr. Ennis made a motion to appoint Mr. Jensen and Mr. Mounce to the Volunteer
Firefighters Dependents Fund Board for 1999. Mr. Gordon seconded the motion. All members
voted yes to a roll call vote and the motion carried.
REPORTS BY OFFICERS
Mr. Williams expressed his appreciation to the City Beautiful Commission for
the wonderful job they did on the Holiday Festival. He said he hopes we have a little
better weather next year. Mr. Williams said that the Historical Society Holiday Home Tour
was marvelous. He said that the homes looked beautiful and the neighborhood is unique. The
pride of ownership is obvious.
UNSCHEDULED BUSINESS
COMMENTS BY THE AUDIENCE
There were no comments by the audience.
COMMENTS BY THE COUNCIL
Mr. Jensen expressed his appreciation of the lights and decorations in the
City.
Mrs. Lotspaih thanked those who helped with the Festival and those who came.
She noted that Hanukkah begins Sunday and wished a Happy Hanukkah to our Jewish friends.
Mr. Mounce extended his compliments to the Historical Society.
Mr. Sanner commented that the decorations in the City look nice. He also
asked Mr. Hill to check on the traffic lights at Kimberly Lane and Alex Road. He noted
that they only stayed green for thirteen seconds the last couple of times he's been there.
Mr. Hill said that he would check into it.
Mr. Gordon offered his congratulations to Mr. Bockerstette. He said the
lights in the City look great and urged everyone to go out and see them. He said the
National League of Cities trip was very good.
Mr. Ennis also congratulated Mr. Bockerstette and wished him well. He also
expressed his appreciation of the decorations and lights in the City.
Mayor Gilman congratulated the City Beautiful Commission on a successful and
beautiful Festival. She noted that the City Beautiful Commission is still accepting
nominations for decorations. The nominations must be received by December 21st.
The Mayor also reminded everyone that Santa's Mailbox is in the lobby of the Civic Center.
Letters must be received by December 18th and a self-addressed stamped envelope
needs to be included.
RECESS
Mayor Gilman made a motion, seconded by Mr. Gordon, to recess to a Work
Session to discuss the items on the agenda followed by an Executive Session to discuss a
personnel matter. A unanimous roll call vote carried the motion.
Council recessed.
WORK SESSION
Those who were present for the Work Session in addition to City Council were:
Law Director Patrick Carney; Fire Chief Jack Keister; Service Director Don Hill; Assistant
City Manager David Watson; and City Manager G. Tracy Williams. Guest present was Ray
Snider.
BARKING DOGS
City Manager Williams distributed copies of proposed changes to the wording
in the City Code pertaining to barking dogs. City Council reviewed the proposed language,
and discussed this matter with City Law Director Patrick Carney. Following discussion on
this matter, City Council requested that an ordinance making revisions be prepared for
their consideration at their first meeting in January.
Mr. Carney left the work session.
FIRE STATION NO. 2
Fire Chief Jack Keister distributed a memo concerning the proposed expansion
and renovation of Fire Station No. 2. Chief Keister discussed the proposed plans for the
improvements at Fire Station No. 2, and offered to arrange for City Council to take a tour
of some of the newer fire stations in the Dayton area. City Council indicated that they
would be interested in taking advantage of a fire station tour, and asked staff to make
the necessary arrangements.
Councilmember Don Mounce noted that Fire Station No. 1 is very old and may need to be
replaced in the future, and inquired about the possibility of replacing Fire Station No. 1
at this time with a new facility, and remodeling Fire Station No. 2 at a later time. Chief
Keister noted that he felt that it would be best to proceed with the proposed expansion
and renovation of Fire Station No. 2 at this time, and then in the future replace Fire
Station No. 1. Chief Keister noted that since the majority of the city's population is
south of the railroad tracks, it was important to have the first medic response from Fire
Station No. 2. However, Chief Keister and city staff indicated that they would give
further consideration of the pros and cons of possibly replacing Fire Station No. 1 at
this time.
Following discussion on this matter, Chief Keister left the meeting.
PRIMROSE DRIVE BRIDGE
Discussion was held concerning the timing for removal of the Primrose Drive
bridge. It was the consensus of the City Council that the bridge should be removed by the
first part of March in order to avoid potential problems with spring rains. Also, the City
Council requested that the final report by the engineers, Dodson-Stilson, be placed on the
Agenda for the January 12, 1999, City Council meeting.
Councilmember Jensen stated that he was still concerned about the water that
overflows the culvert at King Richard Parkway, and requested that city staff and the
engineers continue to explore ways to get this water back into the channel before it flows
down Alex Road and causes flooding in the Primrose Drive area. Service Director Don Hill
indicated that he would discuss this matter further with our consulting engineers.
Following this discussion, Don Hill left the meeting.
COMMENTS BY COUNCIL
Councilmember Lotspaih raised questions concerning the computer software
which the City intended to use, and also concerns about ensuring computer security.
Assistant City Manager David Watson responded to these questions, and also discussed the
City's efforts to develop the Web site.
Mayor Gilman discussed the National League of Cities Conference recently held in Kansas
City, Missouri, and indicated her intentions to establish a Mayor's Youth Advisory
Council.
EXECUTIVE SESSION
Councilmember Jeff Sanner made a motion, seconded by Councilmember Don
Mounce, to recess to an Executive Session to discuss a personnel matter.
Following the Executive Session, there was a motion by Councilmember Mounce, seconded by
Councilmember Ennis to reconvene into the regular session. Motion passed.
ADJOURNMENT
Councilmember Jensen moved, and it was seconded by Deputy Mayor Bill Gordon,
that the meeting be adjourned. All voted in favor. The meeting was adjourned.
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MAYOR CLERK OF COUNCIL